Do you plan on sending lots of business mail? Getting a franking machine could help you do it at a lower cost. Whether you have a big or small company, a good franking machine will cut your monthly expenses significantly. Even though it isn’t an urgent need, it should be on your wants list.
Planning to Get a New Franking Machine Soon?
There are lots of franking machines, but they aren’t all the same. Do not buy the cheapest one or the first one you come across. The perfect machine must be appropriate for your business needs. Getting the wrong one can be terrible for your business. It is worse if you own a small or medium business.
When you start shopping for franking machines, think of the process as similar to buying land, a car, or a house. There are lots of franking machines, and here are a few tips to help you find the best ones:
Cost
Even though high-quality franking machines can be costly, you don’t have to spend lots of money to get a good one. Consider your budget and do your best to stick to it. When coming up with a budget, think about the machine you want and the amount your business can afford to spend. Note that the machine is an investment that can help you save money. You can use it for a long time. Spending some money on it isn’t a bad idea. After all, your business will save thousands of dollars over the years.
Mail-Mark Technology
Before signing an agreement with your vendor, ensure that the machine you will be buying comes with the mail-mark feature. It is a concept where the machine utilizes barcode technology on your mails. It is the standard franking feature that works with digital technology to make franking simple.
Even though it may be okay to buy a machine without this feature, you will be missing out on lots of benefits. Explain your needs to the vendors, and they will help you pick your best option. Some models may not have this and other essential features.
Volume and Speed
All franking machines are different. They can handle different mail volumes. A franking machine may be able to process huge chunks of mail daily. However, it may do so very slowly. The volume and speed of your franking machine have to match your business needs. Please think of the number of mail letters you send every day and how quickly they need to be processed.
Compare Different Vendors
Check out different vendors before making your decision. Start exploring your options as soon as you settle on the idea. Compare them based on prices, the quality of their machines, and customer service.
If you end up working with the wrong vendors, you may get low-grade machines at outrageous prices. The process of returning them can be long and painful so FP Mailing advises that you get as many quotes as you can before committing to a vendor. Read their reviews online and get referrals from others who have worked with them in the past.
Asking too many questions and coming off as over-eager is a lot better than failing to ask the right questions and losing your money.
Mail Count
Your mail count is the amount of mail that your business sends every month. This number should guide you when getting a new franking machine. If, for example, you handle lots of mail, you need a machine that can handle large volumes of work. Different machines are meant to handle different work volumes.
Consider doing an online survey before settling for a machine. Evaluate your monthly postage costs, and think of the types of letters you send often. Pick a brand that is consistent with your needs.
Think of Supplies
A franking machine does not operate without the relevant supplies. However, some machines need more supplies than others. Pick models with features that don’t present too many demands. The standard supplies include tape, sealing liquid, and ink. Do some research to determine how accessible these supplies are.
If they may be hard to find, you may have to consider other alternatives. The right vendor will help you choose a franking machine with the right features for your needs.
Does your business want to cut down on the monthly mail costs? Investing in a franking machine is one of the best investments you can make. Even though the initial price may be high, it saves you lots of money in the long run.